Driving Value and ROI for Global Live Events: Rapiergroup's Commitment to Procurement Excellence

In the dynamic world of live events and exhibitions, procurement professionals play a pivotal role in ensuring that every aspect of an event runs smoothly and efficiently. At Rapiergroup, we understand the importance of working in an open and honest manner with both marketing event professionals and their internal procurement teams to drive value and return on investment (ROI) for global live events. Our approach is built on transparency, collaboration, and a commitment to excellence. 

Our industry sector insights are invaluable for our clients. By understanding the unique challenges and opportunities within different sectors, we can tailor our approach to meet the specific needs of each client. Our expertise spans technology, automotive, finance, pharma, and charity sectors, allowing us to provide strategic thinking and planning that drives value and ROI. 

Minimising Risk and Generating Cost Efficiencies 

One of the key ways Rapiergroup minimises risk and generates cost efficiencies is through our strong procurement process. We leverage our global network of suppliers and in-region delivery capabilities to ensure that we can provide the best possible solutions for our clients. Our procurement process is designed to be robust and thorough, ensuring that we select suppliers who meet our high standards for quality, value, and sustainability. By working closely with our suppliers, we can negotiate favourable terms and conditions, reducing costs and minimising risks associated with event delivery. 

Rapiergroup has worked on reinventing the World of Solutions experience for Cisco Live since the return of the show to in-person in 2023. For 2024, we were tasked with re-energising the environment and experience whilst offering the most authentically sustainable approach yet. Our minimal build and modular approach, designed for re-use and produced locally, along with careful material and supplier selection ensured that sustainability and reuse targets were met. 

Delivering in Challenging Global Locations 

Rapiergroup has a proven track record of delivering in challenging global locations. For example, we successfully delivered the first-ever Sibos in mainland China, Beijing, overcoming regulatory environments, cultural differences, language barriers, and technical restrictions. Our team expanded to include dedicated in-country resources, minimising travel and ensuring smooth project delivery. Accurate forecasting and modelling of attendance were crucial to the commercial strategy, ensuring appropriate venue utilisation and alignment with sustainability goals. 

Sustainability Recording and Industry Sector Insights 

Sustainability is at the heart of everything we do at Rapiergroup. We are committed to embedding sustainability into our business operations and processes, ensuring that we minimize our environmental impact and promote sustainable practices.  

The PRI in Person 2024 event, held at the Metro Toronto Convention Centre (MTCC), was the first conference at the venue to deliver all vegetarian and vegan meals. This plant-based catering strategy was part of PRI's broader sustainability goals, which included minimizing carbon emissions and other environmental impacts, reducing negative social impacts of goods and services offered, and making a positive contribution to sustainability and the local economy. The strategy included the use of recyclable/compostable food containers, cups, and service ware, and all PRI features, registration, and sponsored environments were constructed from an aluminium rental modular exhibition system 

Recording of Procurement Savings and Added Value 

Rapiergroup's procurement process ensures that we can record and present cost savings and added value for our clients. Our open book policy means that we are fully accountable for managing budgets effectively and transparently. By negotiating favorable terms with suppliers and leveraging our global network, we can deliver significant cost savings and added value for our clients. 

ISO Standards and EcoVadis Accreditation 

Rapiergroup is committed to maintaining the highest standards of quality and sustainability. We are proud to hold 6 ISO certifications, including: ISO 9001, ISO 22301, ISO 20121, ISO 14001, ISO 27001 and ISO 45001 

Additionally, Rapiergroup has been awarded the EcoVadis Silver Medal, recognizing our commitment to sustainability and corporate social responsibility. 

Measurable Results Guaranteed 

We guarantee measurable results for every project we undertake. By defining key objectives and success metrics at the outset, we can track progress and demonstrate the value we deliver. Our commitment to continuous improvement ensures that we are always looking for ways to enhance our services and deliver even better results for our clients. 

In conclusion, Rapiergroup's commitment to procurement excellence, sustainability, and industry sector insights ensures that we can drive value and ROI for global live events. Our open and honest approach, combined with measurable results guaranteed, sets us apart as a trusted partner for procurement professionals. Whether delivering in challenging global locations or recording procurement savings and added value, Rapiergroup is dedicated to creating powerful human experiences that connect people and brands on a global scale.